Data Protection Policy

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Also included in Staff Handbook

Data Protection Policy Free Samples PDF | Word

This Data Protection Policy sets out detailed provisions relating to the collection, use, storage and transmission of employees' data gathered in the workplace.

The policy includes the principles of the Data Protection Act 1998 that should be followed by the employer and the proper procedure for handling requests from current and ex-employees for access to data relating to them.

Clauses in this policy:

  • Data Protection Principles
  • Your Agreement
  • Personal Data
  • Maintaining Records
  • Sickness & Health Records
  • Security of Data
  • External Data Processing
  • Benefits Schemes
  • Equal Opportunities Monitoring
  • Employee Reviews & Appraisals
  • Data Transfers Outside The European Economic Area
  • Data Access & Disclosure
  • References
  • External Disclosure Requests
  • Other Disclosures
  • Trade Unions
  • Employee Monitoring
  • CCTV Monitoring
  • Medical Testing
  • Retention of Employee Records
  • Criminal Liability
  • Date of Implementation
  • Questions
  • Alteration of these Guidelines

Every organisation that collects and processes either employee or customer data must be registered under the Data Protection Act 1998, no matter where or how the data is held.

This policy will help to ensure that you as an employer and your employees handle data correctly and do not commit breaches of the Act.

This policy is particularly important now as both customers and employees have become aware of their rights under the Data Protection Act and also as the Information Commissioner has become more proactive in enforcing these regulations.

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