Communications Policy

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Also included in Staff Handbook

Communications Policy Free Samples PDF | Word

  • Complies with the General Data Protection Regulation (GDPR)

This is a complete Communications Policy for the use of Internet, social networks (both business & personal), blogs, Twitter, LinkedIn, email, and telephone by all workers within an organisation.

The use of this policy will guard against the loss of productivity where resources are used for personal purposes. It will also minimise the risk of employers' liability for discrimination claims where, for example inappropriate emails are sent to other workers or third parties.

The policy legally allows the employer organisation to monitor employees' use of the Internet, email, PCs, mobiles and other devices and office networks & intranets.

This policy is drafted to comply with the following relevant Acts and Codes:

  • General Data Protection Regulation (GDPR)
  • The Employment Practices Data Protection Code, Part 3
  • The Telecommunications (Lawful Business Practice) (Interception of Communications) Regulations 2000 (TICR)

CompactLaw regularly updates this policy to reflect Internet and legal developments.

Clauses in this policy:

  • Minor Breaches
  • Major Breaches
  • Monitoring
  • Usernames and Passwords
  • Internet Usage
  • Social Networking Sites & Data
  • Personal Social Media
  • Password Protected Areas
  • Email Usage Guidelines
  • Emails are Permanent
  • Proper Deletion of Emails
  • Email Signature File
  • Email Etiquette
  • Third Party Products, Software & Apps
  • Downloads and Attachments
  • Transportation and Security
  • Organisation Access
  • Faxes
  • Telephone Use
  • Mobile Phone Use
  • Authority
  • Date of Implementation
  • Questions
  • Alteration of this Policy

This policy will help to combat the loss of productivity and the expenses incurred where communication tools are misused. It will also reduce the risk of claims against employers, where communication tools have been used to discriminate against or harass other employees or third parties. As an employer this policy is an extremely cost-effective way to limit your risks of such claims.

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