Alternative Internet and Email Policy

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Also included in Staff Handbook

Alternative Internet & Email Policy Free Samples PDF | Word

This policy sets out detailed provisions that allow use of the Internet during rest or break periods during working hours.

It also recognises that employees may want to use email for personal use and therefore encourages the use of web-based email systems to avoid organisation email accounts being used for personal purposes.

The policy also allows the employer organisation to monitor use of the Internet, Email, PCs, office network and intranet (as applicable).

However, it still prohibits employees from accessing unsuitable websites or services at any time.

The policy is drafted to comply with the following relevant Acts and Codes:

  • The Data Protection Act 1998
  • The Employment Practices Data Protection Code, Part 3
  • The Telecommunications (Lawful Business Practice) (Interception of Communications) Regulations 2000 (TICR)

We regularly update this policy to accurately reflect legal developments.

Clauses in this agreement:

  • Action taken for minor breaches of policy.
  • Action taken for serious breaches of policy.
  • Correct use and storage of usernames and passwords.
  • Internet and email usage during work hours and rest or break periods.
  • Detailed email etiquette.
  • Proper deletion of emails.
  • Restriction on use of third party products and software.
  • Guidelines for transportation and security of portable computers and mobile phones and devices.
  • Right to request access to employee's portable computer and mobile phone or devices at any time.
  • Limitation on personal use of mobile phone.
  • List of file formats, devices and utilities that should not be accessed or downloaded unless directly related to work.

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